Place Order

Once the supplier sends a quotation, the progress bar will reach 60% and change to orange. To review the quotation, click the three dots next to the enquiry and select ‘View’ or ‘Timeline’ to access the quotation provided by the supplier.

If you decide to proceed with the order, click ‘Create Order’ on the right side of the window.

Enter the quantity you wish to order and Confirm the quantity of each product by selecting the green tick icon. You can also add any comments for the supplier if needed. Once everything is confirmed, click Confirm and Send to submit the order to the supplier.

After placing the order, users can track its progress through the progress bar in the Orders section, accessible from the main menu. Once the order is placed, the progress bar will indicate 50% completion. When the supplier confirms the order and provides a delivery date, the progress bar will update to 60%.

Receive: The Receive option in Denven allows you to confirm the quantity of products received in an order and compare it to the originally ordered quantity.

In the receiving process, users can confirm the quantity of each product received. If the received quantity is less than the ordered quantity, the remaining items will automatically be registered as a backorder, ensuring that the remaining quantity is tracked for future delivery. You can also return the product if you wish. The confirmed received quantities will then move to Draft Stock for further processing.

Merge: The Merge option in Denven allows users to consolidate multiple orders into a single order, streamlining the processing of related orders. This feature is particularly useful when two or more orders share the same shipment or invoice, as merging reduces administrative tasks by handling all items together. Additionally, merging simplifies order management by consolidating inquiries, managing shipping, and processing billing as a unified process.

To merge two separate orders, follow these steps, navigate to one of the orders you wish to merge. Click on the three dots located next to the order and select the Merge option from the drop-down menu. Choose the second order you wish to merge with the first. Select Merge on the top right corner, Denven will merge them into a single order, with the combined order using the order number of the first selected order.

Abort and Upload Invoice: The Abort option allows users to cancel or stop an order processing action that is currently in progress. If an error is detected or the order no longer needs to be processed due to changes in requirements, selecting the Abort option terminates the current operation and halts further processing. This ensures that no unwanted actions are taken after an order is aborted. The Upload Invoice option allows users to attach an invoice to the enquiry or order. Uploading invoices ensures that all necessary documents and details are stored within the order management system, making it easy to access and manage the relevant information related to the order.