How to Scan Arrived Items?
The ‘Scan Arrived Items’ section is an essential part of managing new stock deliveries. When a new order arrives, it appears under this section, identified by the supplier’s name. Follow these steps for efficient processing:
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You can also refer to the video attached at the end of article.
Navigate to the ‘Scan Arrived Orders’ section and select the relevant order to see all included products.
Touch the search bar to access all the products in the respective order and cross-check the items against your delivery.
Assign the received quantity of the delivered item. Ensure the ordered quantity matches the received quantity by checking each product. If there is a discrepancy (e.g., fewer items received), update the system, and the shortfall will be tracked as a backorder.
If you wish to exclude items that do not need to be added to stock, such as marketing materials, catalogues, or sample pieces, enter the received quantity as zero or select ‘Return’ on the top right corner of the page to prevent the item from being saved to stock or progressing further in the processing workflow.
Once the quantities are confirmed, assign a storage location for each product. You can split products across multiple storages if needed; just make sure the total matches the received quantity.
Assign expiry dates where applicable and scan any unregistered barcodes for more precise tracking.
Once all products are verified, click Done. The items will move to Draft Stock for final processing through the Denven desktop application.
How to track back orders?
While scanning arrived items, ensure the ordered quantity matches the received quantity by checking each product. If there is a discrepancy (e.g., fewer items received), Denven will compare the ordered and received quantities and track any backorders.
What if I have received an extra quantity than what I had ordered?
If you received an extra quantity, such as marketing materials, catalogues, or sample pieces and wish to exclude it from processing into stock, enter the received quantity as zero or select ‘Return’ on the top right corner of the page to prevent the item from being saved to stock or progressing further in the processing workflow.
Can I delete a specific product from the ‘Scan Arrived Items’ list?
You cannot delete the product, but you can set the received quantity to zero or select ‘Return’ while scanning the arrived items in a new order, to prevent it from being saved in stock.
How to search for all products in the scan arrived items list?
Touch the search bar while scanning the new order to view all items within the order.
Here is the tutorial video for how to upload invoice in Denven System :-
Step-by-step video guide...