What is the stock page?
The stock page is where you manage all products currently in your inventory. It is designed to provide comprehensive product visibility and facilitate stock management:
Product Search: Use the search bar at the top to find specific products quickly. This feature is useful for large inventories where manual browsing would be time-consuming.
Filter Options: Apply filters to refine the product list based on various criteria:
Expiry Dates: Check which products are expired or set to expire in the next three or six months.
Barcodes: Identify products that have or do not have a barcode registered.
Suppliers: View products supplied by specific suppliers.
Storage Locations: Filter by where products are stored to better manage distribution.
How to manage stock on the stock management app?
To manage stock effectively in the Denman stock management app, you have two convenient options for accessing product-specific functions. You can either locate products directly on the stock page or use the barcode scanning feature for quick access.
Managing Stock via Stock Page: On the stock page, locate the product you wish to manage and select the three dots beside it. This action opens the stock management functions, allowing you to update details specific to that product, such as adjusting stock levels, updating information, or making other product-specific changes.
Managing Stock by Scanning the Barcode: Alternatively, you can manage stock by selecting the scanning icon at the top right of the stock page. Use this to scan the product’s barcode. If the product’s barcode has already been added to Denven, the app will automatically display the product details and allow you to access stock management options.
How to update stock quantity?
To update the quantity of a product:
If you have previously added the product barcode to Denven, scan the product or, navigate to the stock page and click the three-dot icon next to the product you want to update.
Select “Update Quantity” to change the number of items. However, it is strongly recommended to use the consumption function when reducing the quantity due to product use, as this ensures accurate consumption tracking.
Enter the new quantity and submit the changes. The system will update the product details accordingly.
How to move product storage?
To move products between storage locations:
If you have previously added the product barcode to Denven, scan the product or, Find the product on the stock page, click the three-dot icon, and choose “Move to Storage”.
Click “Move Storage” to complete the transfer. Ensure the total moved quantity does not exceed what is available in the current storage, or an error message will be prompted.
How to track consumption?
To track product consumption, it is essential to first enter the dentist’s information. You can enter the dentist’s information using your app as well as the Denven Desktop.
Once this is set up, navigate to the stock page and locate the product for which you wish to track consumption.
Select the three dots next to the product and choose the Consumption option.
In the consumption section, you will be prompted to enter the quantity that has been consumed, as well as select the dentist who has used the product. After completing these steps, Denven will track the consumption of the product, creating an organized log of its usage.
You can monitor and track product consumption in the Consumption Report on the denven desktop.
🤓 Learn more tracking consumption:
You can also refer to the attached video below for better understanding 👇
How to edit product details?
To access the Edit Details section in the Denven Stock Management app, Navigate to the stock page, locate the product you wish to edit, select the three dots next to it, and choose Edit Details. Or, If the product’s barcode has been previously added to Denven, you can simply scan the barcode using the scanner icon on the stock page.
Once you’re in the Edit Details section, you can:
Add Product Images: Uploading images of the product helps with quick visual identification, which is especially useful when managing a large inventory. You can upload an image or capture an image.
Set Minimum Stock Level: Define a minimum level to set a threshold for when the product’s quantity on hand reaches a low level. Once this threshold is met, the product will be flagged as low stock, triggering an alert to reorder. You can also find these products in the Inventory Low-Level Report, ensuring you’re aware of items that need restocking.
Update Expiry Date: Enter or update the expiry date for the product. This is essential for tracking perishable items, helping to ensure products are used or sold before they expire, thereby reducing waste. You can find the expired products in the Expiry Report.
Create and Add Tags: Tags enable better organization and categorization. To add tags, choose Add Tags and select from Denman’s suggested options, or create a custom tag by typing it into the search bar and selecting Add New. Tags allow for easy filtering and grouping, making inventory management more efficient.
🤓 Learn more:
You can also refer to the attached video below for better understanding 👇
Stock Management App’s Home Page
The homepage of the Denven Stock Management App serves as a comprehensive dashboard for your clinic’s stock management. At the top right corner, you can see the name of the practice currently being managed, ensuring you are operating within the correct practice. The homepage is equipped with a summary board that provides essential metrics and tools to navigate your inventory.
What is the Summary box?
The summary board provides an overview of your stock details, giving you quick insights into key metrics:
Total Products: This displays the total count of individual product types available in your stock.
Total Quantity: This section shows the cumulative number of all product units in stock, giving insight into the overall volume of inventory.
Total Price: The total monetary value of all stock items combined is displayed here, allowing you to keep track of inventory costs.
Scan Arrived Items: This feature enables you to process new product orders efficiently. When new items are delivered, you can scan and store them here to update stock levels.
Scan Barcode: This tool lets you scan a product’s barcode to view its details, provided the barcode is already registered in the Denven system.
Basket: The basket section shows products that have been added for potential orders. You can add products to the basket from the stock page or by scanning the barcode on the product.
Stock Management App Basket
1. How to add product to basket?
To add products to the basket, Denven provides two methods:
Barcode Scanning: Use the scan barcode function on the stock page. If the product’s barcode is already registered in the Denven system, scanning it will prompt an option to add the product to the basket.
Manual Addition from the Stock Page: Navigate to the stock page and use the search bar to locate the desired product. Click the three-dot icon next to the product and choose “Add to Basket”.
2. How to view the basket?
To view the basket in the Denven Stock Management App, go to the homepage and click on the basket icon. This opens a detailed list of all products currently added to the basket, providing essential information for review.
3. How to remove products from the basket
To remove products from the basket, navigate to the Basket section from the homepage. Here, you’ll see a list of all items currently placed in the basket. Simply select the delete icon next to any product you want to remove, and it will be taken out of the basket.
4. How to order products from the basket
Once products are added to the basket, they can be accessed and managed on the desktop, which is the only platform where orders can be placed. When you begin creating an enquiry on the desktop, you will see a “Basket” option. This basket remains synchronized with your phone, meaning any products added to the basket on the phone will automatically appear in the desktop’s basket section, allowing seamless access to the full list when placing enquiries.
Stock Management App Barcode Scanning
1. How to add barcodes?
To add a barcode to a product:
Go to the stock page and Navigate to the Product. You can use the search bar to locate the product. Click the three-dot icon next to it.
Select “Add Barcode”. This will open the barcode scanner within the app.
Align the scanner with the product’s barcode and Scan the Barcode.
2. How many barcodes can I add?
You can add multiple barcodes to each product, typically an EAN and a QR code. Both barcode types can be used, but it is essential to assign each barcode to the correct product. Proper assignment ensures accurate retrieval of product information when scanning, so please double-check that each barcode corresponds to the intended product.
3. How to access product details by scanning the product?
To access product details by scanning a barcode, go to the top right corner of the stock page, where you’ll see a barcode scan icon. Selecting this icon will open the scanner. If the product’s barcode has already been added to the system, scanning it will bring up the product details and any available stock management options.
Stock Management App Scan Arrived Items
1. How to Scan Arrived Items?
The ‘Scan Arrived Items’ section is an essential part of managing new stock deliveries. When a new order arrives, it appears under this section, identified by the supplier’s name. Follow these steps for efficient processing:
🤓 Learn more:
You can also refer to the video attached click here.
Navigate to the ‘Scan Arrived Orders’ section and select the relevant order to see all included products.
Touch the search bar to access all the products in the respective order and cross-check the items against your delivery.
Assign the received quantity of the delivered item. Ensure the ordered quantity matches the received quantity by checking each product. If there is a discrepancy (e.g., fewer items received), update the system, and the shortfall will be tracked as a backorder.
If you wish to exclude items that do not need to be added to stock, such as marketing materials, catalogues, or sample pieces, enter the received quantity as zero or select ‘Return’ on the top right corner of the page to prevent the item from being saved to stock or progressing further in the processing workflow.
Once the quantities are confirmed, assign a storage location for each product. You can split products across multiple storages if needed; just make sure the total matches the received quantity.
Assign expiry dates where applicable and scan any unregistered barcodes for more precise tracking.
Once all products are verified, click Done. The items will move to Draft Stock for final processing through the Denven desktop application.
2. How to track back orders?
While scanning arrived items, ensure the ordered quantity matches the received quantity by checking each product. If there is a discrepancy (e.g., fewer items received), Denven will compare the ordered and received quantities and track any backorders.
3. What if I have received an extra quantity than what I had ordered?
If you received an extra quantity, such as marketing materials, catalogues, or sample pieces and wish to exclude it from processing into stock, enter the received quantity as zero or select ‘Return’ on the top right corner of the page to prevent the item from being saved to stock or progressing further in the processing workflow.
4. Can I delete a specific product from the ‘Scan Arrived Items’ list?
You cannot delete the product, but you can set the received quantity to zero or select ‘Return’ while scanning the arrived items in a new order, to prevent it from being saved in stock.
5. How to search for all products in the scan arrived items list?
Touch the search bar while scanning the new order to view all items within the order.
Here is the tutorial video below for how to upload invoice in Denven System 👇
Step-by-step video guide...
Stock Management App Menu Page
1. What is the Menu page on Denven Stock Management App?
The Menu Page in the Stock Management app provides access to essential features and settings for managing user information, clinic details, and other app functions. Here is a brief description of each available function:
User Profile: Allows to view and edit their user information.
Clinic Management: If multiple clinics are registered under the same account, users can switch between them to access and manage each clinic’s stock individually.
Dentist Management: Enables users to add or manage dentists associated with the practice, keeping team information up to date within the app.
Change Password: Allows users to update their password securely, ensuring account access remains safe and controlled.
Policy Pages: Provides access to Denven’s policies, including terms of use, privacy policy, and other relevant documentation for easy reference.
2. How to change clinics?
To change clinics, go to the Menu Page, select Switch Clinic, and then choose the clinic you want to access.
3. How to add dentists?
Dentists are the primary users who consume products within your practice, making it essential to add them if you want to track product consumption accurately in Denven. To add a dentist, go to the Menu Page and select Dentists. Then, choose Add Dentist and enter the required information. Once you select Create, Denven will generate a new entry for the dentist, enabling consumption tracking for that user. Alternatively, you can add dentists from the desktop.
4. How to edit user details?
To edit user details, you can go to the desktop version and access the settings section, where you’ll find options to modify user information. Alternatively, you can also edit details through the mobile app by navigating to the menu, selecting User Profile, and making the necessary changes there.
5. How to download reports?
Downloading reports is only possible through the Denven desktop version. Open the desktop application, navigate to the reports section, and from there, you can download the desired reports directly to your system.
6. Is the app in sync with the desktop?
The mobile app is fully synchronized with the desktop version. Any changes made in the app are reflected instantly on the desktop, ensuring seamless updates. If you experience issues with synchronization, please check your internet connection, or try restarting the app. If the issue persists, contact the admin team for support.